Ascot Priory

Retreat House

&

Priory Church of  Jesus Christ

Webmaster: Fr Paul McLaren-Cook  mclarencook@btinternet.com

Ascot Priory

Booking Form 2016



Name of Group


Contact person


Address


Phone No.


Email:


Date(s) requested


Number expected in group


Overnight accommodation YES / NO   Number of nights


Catering:  (Please see Notes overleaf for dietary requirements


Full (Breakfast, lunch, Dinner, Tea/coffee)  YES / NO


Lunch only YES / NO


Tea / Coffee only  YES / NO    


Please return together with your deposit (Cheque to ‘Ascot Priory’) to:

 

The Warden

Ascot Priory     

Priory Road,

Ascot.

SL58RT


Enquires to Fr. Paul McLaren-Cook

Email:  mclarencook@btinternet.com

www.ascotpriory.org

Phone: 01344 882067


PLEASE READ THESE NOTES CAREFULLY AND KEEP FOR YOUR REFRENECE

Bookings for more than one day usually run from 3:00pm on the first day till after lunch on the last day.  This can be varied on request. We request that rooms are vacated by 11:00am.


For bookings that include meals the final number of those attending is to be confirmed 14 days prior to booked date together with notification of any dietary requirements*. Please note that once the final figure is given any variation will be at the discretion of the Warden and must be notified at least 48 hours before the booked date.


If there are any children under the age of 18 or vulnerable adults in your group we will need to see a copy of your Safeguarding Policy and notified of the name of your safeguarding officer.


The Priory site is a Non Smoking environment.


Towels and all linen are supplied.


Deposits and Cancellation Charges


Deposits

All deposits are non-refundable

Room Hire £25.00 per booking

Overnight stay room only £20 per person per booking

Overnight stay including meals £40 per person per booking


Cancelation policy

Unfortunately, if you cancel your booking or fail to arrive the following charges will apply:

One month’s notice

Deposit plus 25% of remaining charges.

1 – 3 week’s notice

Deposit plus 50% of remaining charges.

Less than one week’s notice

Deposit plus all of the remaining charges.


Final payment:

For groups: 7 days prior to booked date

Individuals: day of arrival.


*We can cater for Vegetarian meals at no extra cost any other dietary requirements will be charged at cost, so it may be best to bring your own, as small quantities are expensive for us to supply.

We will need to know if the Vegetarians do not eat any animal products or just abstain from meat or can they eat fish and dairy products


Please note: Special dietary meals are available only to those who have pre-booked them and are not offered as a general option to the normal menu.