Ascot Priory

Retreat House


Priory Church of  Jesus Christ

Webmaster: Fr Paul McLaren-Cook

Ascot Priory

Booking Form 2018

Name of Group

Contact person


Phone No.


Date(s) requested

Number expected in group

Overnight accommodation YES / NO   Number of nights


Full (Breakfast, lunch, Dinner, Tea/coffee)  YES / NO

Lunch only YES / NO

Tea / Coffee only  YES / NO   


Dietary requirements (see Notes overleaf)

Please enter number required



Vegetarians who eat milk products and fish and eggs



Lactose free    


Gluten free

Please return together with your deposit (Cheque to ‘Ascot Priory’) to:

The Warden

Ascot Priory

Priory Road,



Enquires to Fr. Paul McLaren-Cook


Phone: 01344 882067

Policy for Group use of the Priory.  (Please attached this page to the Booking From if it applies to your group)


Children must be supervised by an adult at all times.

No children are allowed in the kitchen at any time.

There must be at least one adult present in St Gabriel’s and St Michael’s wing when children are in their rooms.


A copy of your Safeguarding policy together with the name and address of your Safeguarding Officer must be supplied to the Warden before your booking can be confirmed.


I have read the above policies and agree to abide by them.

I have attached copy of our Safeguarding Policy

Our Safeguarding Officer is:



Cleaning up at end of stay.

Groups using the kitchen or providing their own food and drink are responsible for leaving the kitchen and meeting room in the condition in which it was found on arrival.

Name of designated person for clean-up inspection is:

Name of Church or organization:


Office held (e.g. Pastor)



Bookings for more than one day usually run from 3:00pm on the first day till after lunch on the last day.  This can be varied on request. We request that rooms are vacated by 10:00am.

For bookings that include meals the final number of those attending is to be confirmed 14 days prior to the booked date together with notification of any dietary requirements. Please note that once the final figure is given any variation will be at the discretion of the Warden and must be notified at least 48 hours before the booked date.

If there are any children under the age of 18 or vulnerable adults in your group we will need to see a copy of your Safeguarding Policy and notified of the name of your safeguarding officer.

The Priory site is a Non Smoking environment.

Towels and all linen are supplied. Guests will need to bring their own toiletries.

Deposits and Cancellation Charges


All deposits are non-refundable

Room Hire £25.00 per booking

Overnight stay room only £20 per person per booking

Overnight stay including meals £40 per person per booking

Cancelation policy

Unfortunately, if you cancel your booking or fail to arrive the following charges will apply:

One month’s notice

Deposit plus 25% of remaining charges.

1 – 3 week’s notice

Deposit plus 50% of remaining charges.

Less than one week’s notice

Deposit plus all of the remaining charges.

Final payment:

For groups: 7 days prior to booked date

Individuals: day of arrival.

Special Diets

We can cater for Vegetarian meals at no extra cost.

We will do our best to cater for other dietary requirements, but they will be charged at cost.

We will need to know if the Vegetarians do not eat any animal products or just abstain from meat, can they eat fish, eggs and dairy products

Please note: Special dietary meals are available only to those who have pre-booked them and are not offered as a general option to the normal menu.