Ascot Priory

Retreat House


Priory Church of  Jesus Christ

Webmaster: Fr Paul McLaren-Cook

Ascot Priory

Booking Form 2016

Name of Group

Contact person


Phone No.


Date(s) requested

Number expected in group

Overnight accommodation YES / NO   Number of nights

Catering:  (Please see Notes overleaf for dietary requirements

Full (Breakfast, lunch, Dinner, Tea/coffee)  YES / NO

Lunch only YES / NO

Tea / Coffee only  YES / NO    

Please return together with your deposit (Cheque to ‘Ascot Priory’) to:


The Warden

Ascot Priory     

Priory Road,



Enquires to Fr. Paul McLaren-Cook


Phone: 01344 882067


Bookings for more than one day usually run from 3:00pm on the first day till after lunch on the last day.  This can be varied on request. We request that rooms are vacated by 11:00am.

For bookings that include meals the final number of those attending is to be confirmed 14 days prior to booked date together with notification of any dietary requirements*. Please note that once the final figure is given any variation will be at the discretion of the Warden and must be notified at least 48 hours before the booked date.

If there are any children under the age of 18 or vulnerable adults in your group we will need to see a copy of your Safeguarding Policy and notified of the name of your safeguarding officer.

The Priory site is a Non Smoking environment.

Towels and all linen are supplied.

Deposits and Cancellation Charges


All deposits are non-refundable

Room Hire £25.00 per booking

Overnight stay room only £20 per person per booking

Overnight stay including meals £40 per person per booking

Cancelation policy

Unfortunately, if you cancel your booking or fail to arrive the following charges will apply:

One month’s notice

Deposit plus 25% of remaining charges.

1 – 3 week’s notice

Deposit plus 50% of remaining charges.

Less than one week’s notice

Deposit plus all of the remaining charges.

Final payment:

For groups: 7 days prior to booked date

Individuals: day of arrival.

*We can cater for Vegetarian meals at no extra cost any other dietary requirements will be charged at cost, so it may be best to bring your own, as small quantities are expensive for us to supply.

We will need to know if the Vegetarians do not eat any animal products or just abstain from meat or can they eat fish and dairy products

Please note: Special dietary meals are available only to those who have pre-booked them and are not offered as a general option to the normal menu.